Cost Savings & Leakage Control in Business Travel

Without a single, consolidated process, firms often face the hidden challenge of travel leakage: bookings made outside of approved systems or policies.

The result?

Limited visibility of spend

Missed opportunities for savings

Weaker negotiating power with suppliers

Increased risk and compliance concerns

In short: you can’t manage what you can’t see.

• The Challenge of Leakage

When executives or teams book directly through airlines, hotels, or consumer websites, those bookings fall outside the firm’s travel programme. Even if the intent is convenience, the consequences can be costly:

Paying higher fares instead of negotiated corporate rates

Losing out on loyalty benefits, upgrades, or value-adds

Duplicated bookings or missed cancellations

No consolidated reporting, making cost control impossible

For investment firms — where executives travel frequently and time is money — this creates unnecessary financial leakage and administrative burden.

• The Solution: Centralised Travel Management

To gain control, companies need to bring all bookings under one umbrella. That’s where a Travel Management Company (TMC) comes in.

Here’s how we help firms take back control of spend and unlock cost savings:

• Single Point of Booking

All flights, hotels, and ground transport are booked through one channel, giving full visibility and consistency.

• Access to Corporate Rates

Consolidated spend allows us to negotiate better fares, preferred hotel rates, and added perks.

• Real-Time Reporting & Analytics

Track spend by traveller, team, or trip. Spot inefficiencies and leakage quickly, and take corrective action.

• Policy Compliance

Corporate travel policies are enforced automatically, ensuring travellers stick to approved routes, classes, and budgets.

• 24/7 Support & Risk Management

Not only does centralisation save money — it also improves duty of care, keeping travellers safe and supported wherever they are.

Take Control of Your Firm’s Travel Spend

Cost savings don’t come from cutting corners — they come from visibility, efficiency, and smart management.

If your firm is struggling with travel leakage or lacks a clear view of spend, let’s talk. We’ll show you how to gain control, reduce waste, and keep business travel seamless.

Get in touch to see how we can elevate your business travel experience.

www.vmrtravel.co.uk/contact

Posted on 19 September 2025 by VMR Travel